Privacy Policy

Last updated: July 25, 2025

Your privacy is critically important to us at OXhrm. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, use our application, or interact with our services. By accessing or using OXhrm, you agree to the practices described in this policy.

1. Who We Are

OXhrm is a smart HR and employee monitoring platform developed by Eoxys IT Solutions. Our platform offers attendance tracking, employee monitoring, shift scheduling, internal team chat, and timesheet management for businesses of all sizes.

2. Information We Collect

We collect different types of information to provide and improve our services. This includes:

A. Personal Information

When you register or interact with our services, we may collect:

• Full name

• Email address

• Phone number

• Job title and department

• Organization name and address

• Login credentials (encrypted)

B. Employee & Activity Data

Collected when you use our platform:

• Time-in and time-out logs

• Break durations

• Shift schedules and leave requests

• Productivity metrics (e.g., idle time, active hours)

• App and website usage

C. Communication Data

• Messages sent via our internal chat tool

• Email communications

• Support conversations and requests

D. Technical Data

• IP address

• Browser and device details

• Operating system

• Cookies and usage logs

3. How We Use Your Information

We use the information we collect for the following purposes:

• To provide access to OXhrm and deliver core HR features

• To personalize user experience and settings

• To monitor employee productivity and attendance

• To enable communication within teams via chat

• To process payroll reports and generate analytics

• To improve our product through feedback and behavior data

• To ensure security, detect fraud, and comply with legal obligations

We do not sell, rent, or share your data for third-party advertising purposes.

4. Legal Bases for Processing

We process your personal data based on:

• Your consent

• Contractual necessity (e.g., providing our services)

• Legal obligations

• Legitimate business interests (e.g., service improvement, security)

5. Data Sharing and Third Parties

OXhrm may share information with trusted third parties who assist in delivering our services:

• Hosting providers (e.g., AWS)

• Email and SMS notification services

• Analytics and diagnostic platforms

• Payment processors (for subscription billing)

These partners are contractually bound to adhere to strict data protection standards. We never share your data with advertisers or social media platforms without your explicit consent.

6. Data Storage and Retention

Your data is securely stored on cloud servers located in India (or as specified by your service contract). We retain data:

• As long as your account is active

• For a limited period after deactivation, in case of reactivation

• Longer if required for legal, regulatory, or auditing purposes

You may request deletion at any time by contacting our support team.

7. Cookies and Tracking

OXhrm uses cookies and similar technologies to:

• Maintain session states

• Secure login credentials

• Measure platform usage and engagement

We do not use third-party advertising cookies. You can manage cookie preferences in your browser settings, although disabling cookies may affect certain features.

8. Security of Your Data

We implement industry-standard practices to ensure data protection:

• AES-256 encryption for data at rest

• TLS 1.2+ for data in transit

• Multi-factor authentication (MFA)

• Role-based access control

• Regular vulnerability scanning and patching

Despite these measures, no method of transmission or storage is 100% secure. We continuously monitor and improve our defenses.

9. Your Rights

Depending on your jurisdiction, you have the right to:

• Access your personal data

• Correct inaccurate or outdated data

• Request deletion of your information

• Export your data in a machine-readable format

• Restrict or object to certain processing

To exercise any of these rights, please email: privacy@oxhrm.com

10. Children’s Privacy

OXhrm is not intended for children under 16. We do not knowingly collect or store data from minors. If you believe a child has used our service, please contact us for prompt deletion.

11. Changes to This Policy

We may update this policy from time to time to reflect legal, technical, or operational changes. When we do, we will revise the “last updated” date and notify you appropriately (via email or dashboard alert).

12. Contact Us

If you have questions about this policy or our data practices, please contact:

OXhrm Privacy Team
Email: info@oxhrm.com
Phone: +91-9667822661
Address: C-56 First floor, Extension, Nemi Nagar, Vaishali Nagar, Jaipur, Rajasthan 302021